Note: in case you want to remove or logout existing hosting email setup on Mail App in Mac account follow the below steps. In case you want to sell your Mac. Steps for remove existing mail setup: Completely. Step 1: From the Mail app, the Bottom setting gear icon chooses “Edit – account“.

1. I don't like that I can't access some Outlook folders like the SPAM folder to manage messages that shouldn't go there on the first place. Instead, I have to use the web based email version. I don't like that there's no SPAM filter configuration nor an unsubscribe option.
2. Sep 27, 2019  Learn more about Mail for Mac. Use Mail Drop to send large files. Get help when you can't send or receive email on your Mac. Contact Apple Support. All devices signed into iCloud with the same Apple ID share contacts. Contacts addressed in previous messages that were sent and received on those devices are also included.

The Mail app for Mac lets you use any email account you have without having to constantly go to that service's website. You can sync your Gmail accounts, Outlook accounts, carrier-specific accounts, school accounts, work accounts… You get the picture.

All you have to do is set things up. Here's how!

How to set up an email account

The first step to using the Mail app for Mac is to set up your email account so that you start receiving email in the Mail app.

1. Launch Mail from the Dock or Finder.
2. Click an email provider based on what type of email account you have. If you have an email address with a domain other than what's provided (like a school or work email address that's not based in any of the big providers), click Other Mail Account.
3. Click Continue.
4. Enter your email address and password.
5. Click the checkmark next to each app you'd like to use with this account.

6. Click Done.

If you have multiple email accounts, you can just repeat the process to see them all in the Mail app.

How to set how often Mail checks for new messages

Since the Mail app has to go and fetch your email from whichever service you use, you can set how often it checks for new messages.

1. Launch Mail from the Dock or Finder.
2. Click Mail in the menu bar on the top left of your screen.
3. Click Preferences.
4. Click the General tab if you're not already there.
5. Click the dropdown menu next to Check for new messages.

6. Click a frequency. You can have it check as much as every minute or as infrequently as every hour. You can also choose to check only manually.

How to select Mail notification sounds

You can choose which sound alerts you to new email.

1. Launch Mail from the Dock or Finder.
2. Click Mail in the menu bar in the upper left corner of your screen.
3. Click Preferences.
4. Click the General tab if you're not already there.
5. Click the dropdown menu next to New messages sound.

6. Click the sound you'd like to hear when a new message arrives. Each time you click a sound, it'll play a preview.

How to add a signature

Your email signature is what appears beneath the body of your email in every single message you send: If you customize yours, you'll never need to type your name at the end of an email again.

1. Launch Mail from the Dock or Finder.
2. Click Mail in the menu bar on the top left of your screen.
3. Click Preferences.

4. Click the Signatures tab.

5. Click the account to which you'd like to add a signature.
6. Click the + button on the lower center of the window.
7. Type your signature in the window on the far right. It can be whatever you like.
8. Click the center window to change the name of your signature.
9. Click the dropdown menu next to Choose signature.

10. Click an option:

    • None
    • The signature you've just created
    • At Random

    • In Sequential Order

How to send a new email

1. Launch Mail from the Dock or from Finder.
2. Click the Compose button.
3. Enter the email address of the person to whom you'd like to send a message. You can enter multiple email addresses.
4. Enter a Subject for your email.
5. Type the body of your email.

6. Click the Send button. It looks like a paper airplane on the top left of the message window.

How to reply to an email

If you've received an email, you likely want to answer it. Here's how to reply:

1. Launch Mail from the Dock or Finder.
2. Click the email to which you'd like to respond.
3. Click the Reply button, which looks like a single curved arrow. If there are multiple recipients of the email, you can also choose to reply to all of them but click the Reply All button, which looks like two curved arrows. You can also forward the email if you want to share it with other people by clicking the Forward button, which is a right-pointing arrow next to the reply buttons.

4. Write and send the email.

How to view and download email attachments

Half the fun of sending and receiving email is getting photos and videos, especially those that are too large to send via iMessage. Oftentimes, a photo will appear right in the email, but you can download them as well.

1. Launch Mail from the Dock or Finder.
2. Open the email that contains the attachment you want to download.
3. Double-click a document in the body of the email to view it. Photos usually appear in the body of the email.
4. Mouse over the white area next to To and From and all of that information.
5. Click the downward arrow next to the number on the little menu that pops up.
6. Click the name of the attachment file.

7. Click Save after choosing the save location and titling the file the way you want it.

How to search for specific email messages

1. Launch the Mail app from your dock or Finder.
2. Click the search bar on the top right of the window.
3. Type your search query. It can be an email address, subject, name, or even just specific words from an email.

4. Optionally click a search option in the drop-down that appears.

5. Optionally click a folder to search. You can search specific folders or just search All.

6. Click the email message you'd like to open.

macOS High Sierra will introduce the Top Hits feature, which is powered by Spotlight and puts the email messages that are most relevant to your search at the top of the list. Top Hits bases its results on things like the email you've read, your VIP contacts, the people you reply to, and more.

How to filter email by Unread

If you receive a ton of email, it can be hard to keep track of which ones you've read and which ones you haven't. But it doesn't have to be; you can filter your email by Unread.

1. Launch Mail from the Dock of Finder.
2. Click View in the menu bar on the top left of your screen.
3. Click Sort By.

4. Click Unread.

Alternatively, you can click on the filter button next to Sort By above the top of the inbox section. By default, it will only show you unread emails.

How to mark an email as Unread

If you'd like to revisit an email but don't want it to get lost among the others, you can mark it as unread so that it appears at the top of your inbox.

1. Launch Mail from the Dock or Finder.
2. Right-click on the email you'd like to mark as Unread.

3. Click Mark as Unread.

Alternatively, if you have a Magic Mouse, you can swipe right on the email and click Unread, just like on iPhone or iPad.

How to delete an email

After a while, your inbox can get to be pretty full. Delete some of the stuff you don't need anymore!

1. Launch Mail from the Dock or Finder.
2. Click the email you would like to delete. If you would like to delete multiple messages, you can click one, hold shift and click another. All messages between each clicked message will be selected. If you do not want to delete many messages in a row, you can hold command as you click.

3. Click the Delete button at the top of the window. It's the trash can.

You can alternatively right-click on your inbox and click delete, or, if you have a Magic Mouse, you can swipe left and click the trash can.

Questions?

Have a question about setting up and using the Mail app for Mac? Let us know in the comments below!

Need some help with the Mail app for iPhone? Check this out:

macOS Catalina

Main

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Mail User Guide

Use the Mail app to send, receive, and manage email for all of your email accounts in one location. Simply add the accounts—such as iCloud, Exchange, Google, school, work, or other—you want to use in Mail.

Add an email account

I Don't Want To Use The Mac Mail App Free

• The first time you open the Mail app on your Mac, it may prompt you to add an account. Select an account type—if you don’t see your type, select Other Mail Account—then enter your account information.

• If you already added an email account, you can still add more. In Mail, choose Mail > Add Account, select an account type, then enter your account information. Make sure the Mail checkbox is selected for the account.

• If you’re using an account on your Mac with other apps, such as Contacts or Messages, you can also use that account with Mail. In Mail, choose Mail > Accounts to open Internet Accounts preferences, select the account on the left, then select the Mail checkbox on the right.

Temporarily stop using an email account

1. In the Mail app on your Mac, choose Mail > Accounts.

2. Select the account, then deselect the Mail checkbox.

   Now the account’s messages are not shown in Mail.

I Don't Want To Use The Mac Mail Apps

To use the account again with Mail, select the Mail checkbox; the account’s messages are shown again (they don’t need to be downloaded from the server again).

Remove an email account

When you remove an email account from Mail, the account’s messages are deleted and no longer available on your Mac. Copies of messages remain on the account’s mail server and are still available (from webmail, for example).

Important: If you’re unsure whether messages you want to keep are still on the mail server, move or copy them to a mailbox stored on your Mac (the mailbox appears in the On My Mac section in the Mail sidebar) before you delete the account in Mail.

I Don't Want To Use The Mac Mail App Download

1. In the Mail app on your Mac, choose Mail > Preferences, then click Accounts.

2. Select an account, then click the Remove button .

   Note: If the account is used by other apps on your Mac, you’re asked to remove the account in Internet Accounts System Preferences. Click the button to open Internet Accounts, then deselect the Mail checkbox for the account. To stop using the account in all apps, make sure the account is selected, then click the Remove button .

I Don't Want To Use The Mac Mail Application